Revision 17-3; Effective November 1, 2017

 

The Texas Health and Human Services Commission (HHSC) will from time to time retire Information Letters (ILs) when policy has expired, retired or been replaced with new information.

Content in this handbook and the Texas Administrative Code (TAC) supersedes any previous ILs or similar guidance published by HHSC. The ILs retired as a result are listed below. HHSC recommends that providers remove retired ILs from their records to ensure they reference the most current information. Any letters or program guidance issued prior to Internet accessibility is null and void, including policy previously sent by U.S. mail.

Number Title Date
Posted
Date
Removed/Retired
2015-24 Licensed Vocational Nurse On-Call Pilot Program Ends September 1, 2015 03/26/2015 12/22/2015
2015-20 DADS Home and Community-based Services and Texas Home Living Behavioral Support Service Provider Policy Training (Retired on December 22, 2015) 02/27/2015 12/22/2015
2015-07 Residential Visits and Water Temperatures in Host Home/Companion Care Residences and Three-Person and Four-Person Residences (Retired on December 22, 2015) 01/21/2015 12/22/2015
2014-67 Definition for Respite 10/20/2014 12/22/2015
2014-46 Licensed Vocational Nurse (LVN) On-Call Pilot Program Requirements (The Licensed Vocational On-Call Pilot Program expired September 1, 2015) 08/06/2014 12/22/2015
2014-30 Changes to HCS and TxHmL Certification Reviews Reports and to Certification Follow up Reviews Note: This letter was revised June 18, 2014 06/12/2014 12/22/2015
2014-09 Addition of Employment Assistance to the Home and Community-based Services Program and Changes to Provider Qualifications for Supported Employment (Retired on December 22, 2015) 03/11/2014 12/22/2015
2013-68 Changes Related to Persons Who May Reside in Four-Person Residences 10/01/2013 12/22/2015
2013-72 Online Training and Classroom Training Dates 11/12/2013 01/26/2016
2013-62 Four-Person Residence Life Safety Code Certification Process 09/17/2013 12/22/2015
2013-59 Notice of Direct Support Professionals Recognition Week 09/6/2013 01/26/2016
2013-47 Random Sampling for the Licensed Vocational Nurse (LVN) On-Call Pilot Program 08/12/2013 01/26/2016
2013-45 Fiscal Year 2013 Cutoff Dates for Year-end Closeout Processing 07/29/2013 01/26/2016
2013-02 2012 Cost Report and Cost Report Training Requirements 01/02/2013 01/26/2016
2012-87 2012 Online Training and Classroom Training Dates 12/7/2012 01/26/2016
2012-74 Implementation of the International Classification of Diseases, Tenth Revision, Clinical Modification 08/28/2012 01/26/2016
2012-73 Notice of Increased Activity of West Nile Virus in Texas 08/17/2012 01/26/2016
2012-71 FY12 Cutoff Dates for Year-end Closeout Processing 07/31/2012 01/26/2016
2012-50 2011 Cost Report Notification and Cost Report Training Reminders 05/7/2012 01/26/2016
2011-82 New Service Limits in the Home and Community-based Service (HCS) Program 09/8/2011 01/26/2016
2011-135 Cost Containment Initiative Update 10/28/2011 11/01/2017
2011-120 New Convictions Barring Employment Added to Health and Safety Code, Chapter 250 09/29/2011 11/01/2017
2011-116 Referral of Individuals Currently Enrolled in the Consolidated Waiver Program 09/07/2011 11/01/2017
2011-108 Payment Rates Effective September 1, 2011 08/24/2011 01/26/2016
2011-105 Changes in the Texas Human Resources Code resulting from Senate Bill (SB) 1857, (82nd Legislature, Regular Session 2011), related to the Home and Community-based Services (HCS) and Texas Home Living (TxHmL) Waiver Programs 09/20/2011 11/01/2017
2011-92 FY11 Cutoff Dates for Year-end Closeout Processing 08/05/2011 01/26/2016
2011-85 Fiscal Year 2011 Miscellaneous Claims Cutoff Notice 07/19/2011 01/26/2016
2011-74 Change in Required Documentation for Renewals of Level of Need Increases 06/10/2011 11/01/2017
2011-31 Complaints Regarding Solicitation 04/15/2011 04/30/2019
2011-22 Per Diem Rates Effective February 1, 2011, for the Home and Community-based Services and Texas Home Living Programs 01/26/2011 10/11/2017
2010-104 FY10 Cutoff Dates for Year-end Closeout Processing 07/29/2010 01/26/2016
2010-156 Proposed Home and Community-based Services and Texas Home Living Rate Reductions 12/27/2010 10/11/2017
2010-142 Expansion of Utilization Management and Review Activities 11/05/2010 11/01/2017
2010-140 Individual Plan of Care Revision Process 11/17/2010 11/01/2017
2010-105 Correct Correction to HCS/TxHmL Non-Day Habilitation Services Enrollment Worksheets ion to HCS and TxHmL Non-Day Habilitation Enrollment Worksheets and Instructions for Attendant Compensation Rate Enhancement 07/23/2010 10/11/2017
2010-80 Change in Notification of Approvals and Denials of Individual Plans of Care Services for Persons in the Home and Community-Based Services and Texas Home Living Programs 07/01/2010 11/01/2017
2010-77 Per Diem Rates Effective June 1, 2010 for the Home and Community-Based Services and Texas Home Living Waiver Programs 05/28/2010 10/11/2017
2010-68 Home and Community-Based Services Rule Language Regarding an Individual's Freedom of Choice of Direct Service Providers 06/04/2010 11/01/2017
2010-49 Requesting a Review of Finding or Methodology Used to Conduct Department of Family and Protective Services Investigations 04/09/2010 11/01/2017
2010-43 Dental Treatment Requisition Fees 04/19/2010 10/11/2017
2010-32 Obligation to Screen Individuals or Entities Excluded from Participation in Federal Health Care Programs Prior to Hire by Employers under the Consumer Directed Services Option 05/10/2010 11/01/2017
2010-27 Agency Directives and Required Timelines for the Transition of the Case Management Function to MRAs 02/26/2010 11/01/2017
2010-11 HCS and TxHmL Prior Approval Amount Change 02/01/2010 11/01/2017
2010-07 Proposed changes to rules regarding Fiscal Accountability 01/11/2010 10/11/2017
2009-174 Regulatory Services Policy Clarification: 2009 National Fire Protection Association (NFPA) 101 Life Safety Code for Homes that Serve Four Individuals 01/08/2010 11/01/2017
2009-155 Personal Care Services (PCS) and Home and Community-based Services (HCS) or Texas Home Living (TxHmL) Program Services Replaced by IL 2015-71 12/14/2009 11/3/2015
2009-153 Personal Care Services (PCS) and Waiver Services Replaced by IL 2015-71 10/30/2009 11/03/2015
2009-100 Process for Sending Medicaid Applications to the Health and Human Services Commission (HHSC) 08/10/2009 11/01/2017
2009-93 Communication Regarding the Redistribution of the HCS Monthly Administration and Operations Fee and HCS, TxHmL and CWP Payment Rates 07/15/2009 10/11/2017
2009-92 Public Hearing Regarding Proposed Rates for the Home and Community-based Services (HCS), Texas Home Living (TxHmL) and Consolidated Waiver (CWP) waiver programs 07/09/2009 10/11/2017
2009-86 Critical Incident Reporting 07/01/2009 11/01/2017
2009-84 Process for HCS and TxHmL Program Providers and CDSAs to Maintain Current Information in the Client Assignment and Registration (CARE) System 06/18/2009 11/01/2017
2009-48 Public Hearing Regarding Proposed Rule Amendment to the Reimbursement Methodology for HCS to Redistribute the HCS Monthly Administration and Operations Fee 04/08/2009 10/11/2017
2009-39 Change in the Timeframe for Mental Retardation/Related Condition (MR/RC) Assessment, Purpose Code 3 Data Entry into the Client Assignment and Registration (CARE) System 04/29/2009 11/01/2017
2009-28 Process for CDSAs to Obtain Access to the Client Assignment and Registration System (CARE) and Notification of the New CDSA CARE User Guide 02/18/2009 11/01/2017
2009-21 Communication to all Foster/Companion Care Providers Regarding the Redistribution of the HCS Monthly Administration and Operations Fee 02/06/2009 10/11/2017
2009-20 Communication Regarding the Redistribution of the HCS Monthly Administration and Operations Fee 02/06/2009 10/11/2017
2009-08 Process for CDSAs to Obtain Access to the Client Assignment and Registration System (CARE) and Notification of the New CDSA CARE User Guide 02/18/2009 11/01/2017
2009-01 Revisions to Texas Administrative Code Rules Governing Cost Reporting and Fiscal Accountability 01/08/2009 10/11/2017
2008-175 Provider Requirements for Reporting the Death of an Individual Receiving HCS or TxHmL Services 01/15/2009 11/01/2017
2008-167 Client Abuse and Neglect Reporting System (CANRS) 11/18/2008 11/01/2017
2008-165 Data Entry Training Class for HCS and TxHmL Waiver Program Providers 11/13/2008 11/01/2017
2008-156 Follow-up to IL No. 08-48, Regarding Critical Incident Reporting 11/03/2008 11/01/2017
2008-143 Clarification Regarding Qualified Providers of the Behavioral Support Service Component 10/03/2008 11/01/2017
2008-137 Waiver Survey and Certification (WS&C) Process to Initiate Alternative Services for Individuals Whose Health, Safety and Welfare Are at Risk 09/23/2008 11/01/2017
2008-130 Notification of the Availability of Revised Individual Plan of Care (IPC) Forms 09/12/2008 11/01/2017
2008-129 Clarification of Current Board of Nursing (BON) Rules that Impact the Delivery of HCS and TxHmL Services 10/23/2008 11/01/2017
2008-103 Consumer Directed Services (CDS) Option Policy Clarifications and Notification of a Revision to the HCS and MRA User Guides 07/16/2008 11/01/2017
2008-96 Criminal History, Employee Misconduct Registry and Nurse Aide Registry Checks 07/02/2008 11/01/2017
2008-77 HCS and TxHmL Rule Amendment Effective Dates and Related Implementation Information 05/29/2008 10/11/2017
2008-90 Provider Role Related to Investigations of Abuse, Neglect or Exploitation 07/22/2008 11/01/2017
2008-89 Client Assignment and Registration System (CARE) Entry of Designated Alternate to Chief Executive Officer (CEO) 07/22/2008 11/01/2017
2008-86 Written Notification to an Individual or Legally Authorized Representative (LAR) of the Denial of a Level of Need (LON) Assignment 07/15/2008 11/01/2017
2008-35 New HCS and TxHmL Forms 3610 and 3611 for Involuntary Termination of the Consumer Directed Services (CDS) Option 03/28/2008 11/01/2017
2008-20 HCS Individual Plan of Care (IPC) Form 3608 and TxHmL IPC Form 8582 02/13/2008 11/01/2017
2008-18 HCS Transfer Process and Transfer Forms (Replaces IL #07-71) 02/06/2008 11/01/2017
2008-14 Change to Forms 8571, 8626, 8627 and 8628 02/01/2008 11/01/2017
2008-13 Implementation of Consumer-Directed Services (CDS) Reimbursement Rates 01/30/2008 10/11/2017
2008-02 Elimination of Paper Forms 3618, 3619 and 3652-A Effective August 1, 2008 / Requirement for Electronic Submission Effective August 1, 2008 02/05/2008 11/01/2017
2007-93 HCS and TxHmL Rate Increase Effective September 1, 2007 09/17/2007 10/11/2017
2007-128 Transfer and Billing information related to the Client Assignment and Registration System (CARE) conversion for the implementation of Consumer Directed Services (CDS) 12/20/2007 11/01/2017
2007-127 Medicare Prescription Drug Program (Medicare Rx) Related Incurred Medical Expenses for Waiver Consumers with Qualified Income Trusts 12/10/2007 11/01/2017
2007-122 HCS Temporary and Permanent Discharge Process and Discharge Forms 12/01/2017 11/01/2017
2007-105 Data Entry Training Class for HCS and TxHmL Waiver Program Providers 10/19/2007 11/01/2017
2007-87 New Convictions Barring Employment Added to Health and Safety Code Chapter 250 09/14/2007 11/01/2017
2007-80 Change in Required Documentation for Level of Need (LON) Increase 09/01/2007 11/01/2017
2007-74 Individual Cost Limits for Certain Medicaid Waiver Programs 08/20/2007 11/01/2017
2007-73 Billable Adaptive Aids 08/20/2007 11/01/2017
2007-65 Training of Program Provider Personnel in the Use of Authorized Restraint Techniques 07/06/2007 11/01/2017
2007-45 2006 NFPA 101 Life Safety Code for Homes that Serve Four Individuals 05/07/2007 11/01/2017
2007-13 Abuse, Neglect, and Exploitation Investigations by Department of Family and Protective Services (DFPS) When the Administrator/Chief Executive Officer is the Alleged Perpetrator 06/15/2007 11/01/2017
2006-37 LTC Online Portal (previously referred to as CARE Form System (CFS)) 06/02/2006 11/01/2017
2006-29 Medicare Rx prescription drug coverage to resume for "dual eligible" individuals 03/24/2006 11/01/2017
2005-41 Increase in Travel Reimbursements for Cost Reporting 10/10/2005 10/11/2017
2005-35 Restraint and Seclusion Requirements in new Health and Safety Code, Chapter 322, added by Senate bill 325, 79th Legislature 01/02/2006 11/01/2017