Effective Date: 
2/2018

Documents

 

 

Updated: 2/2018

 

Purpose and About Applying

Read these instructions carefully before filling out Form 3015. This form is not used for day care licensing credentialing.

A resume does not substitute for any information required on Form 3015. To apply, you must submit all of the following:

  • Form 3015, Application for a Child-Care Administrator License or a Child-Placing Agency Administrator License;
  • Form 3017, Request for the Criminal History and Central Registry Checks Required for an Administrator’s License;
  • Form 2985, Affidavit for Applicants for Employment with a Child Care Facility or Registered Child-Care Home;
  • Three references, using Form 3016, Administrator Licensing – Reference for an Applicant (at least one reference must be provided by a person who can verify your management experience);
  • An official, stamped transcript (or certification on letterhead) from the applicable universities or colleges; and
  • Applicable fees (see Section V).

Eligibility Requirements

According to Chapter 43 of the Human Resources Code, and Title 40 of the Texas Administrative Code, Chapter 745, Subchapter N, a person may not serve as an administrator of a child-placing agency without a child-placing agency administrator license, and may not serve as an administrator of a general residential operation (GRO) or residential treatment center (RTC) without a child-care administrator license.

To be eligible for a child-care administrator license or a child-placing agency administrator license, you must do as follows:

  1. Submit three professional references from persons who can attest to your work experience and competence as a child-care administrator or child-placing agency administrator, depending on the type of license that you are applying for. Forms are included in the application packet for use by the persons serving as your references. Only original handwritten references are accepted. Forms with the use of correction fluid will not be accepted.
  2. Submit evidence of at least one year of management or supervisory experience in a residential child care setting or licensed child-placing agency, if you are applying for a child-placing agency administrator's license. To fulfill the requirement for one year of experience in management and supervision of personnel and programs, you must substantiate through a reference who is, or was, your employer that the following are true about you:
    1. Completed your management or supervisory experience within the last 10 years;
    2. Completed your experience at a residential child-care setting or a licensed child-placing agency, if you are applying for a child-placing agency administrator's license;
    3. Shared responsibility for implementing an operation’s program or programs; and
    4. Supervised at least one staff member at a child care setting or child-placing agency,

Provide verification of your managerial experience by asking a present or former supervisor to submit one of the following reference forms, as applicable. Note: Under no circumstances does experience with a child-placing agency count toward meeting this requirement, if you are applying for a child-care administrator license; nor does institutional experience count toward meeting this requirement, if you are applying for a child-placing agency administrator license. Under no circumstances does experience as a foster parent or caregiver in a foster home count toward either license.

  1. Submit evidence of one of the following education- and experience-related qualifications:
    1. Master's or doctorate degree; or
    2. Bachelor's degree and at least two years of full-time child care or related work experience. You must submit an original, official transcript or original letter of verification from the appropriate educational institution to verify your education. All applicable work experience must be documented on the application form.
  2. Pass background checks conducted by the Department of Family and Protective Services (DFPS) and submit the required criminal history affidavit.

Pass an examination. The exam is multiple choice and includes questions covering the following topics:

  • Current minimum standards
  • Resource development and fiscal management
  • Professional ethics in administration
  • Personnel management
  • Child psychology (basic information on abused and neglected children placed in residential care)
  • Child development
  • Program development
  • Client rights
  • Professional legal liabilities
  • Cultural competencies

The only study guide available for the exam is the current minimum standards, accessible through the DFPS website or by calling any local licensing office to request a copy.

If you intend to apply for both licenses, you must pay the appropriate fees for each license, meet the minimum qualifications for each license, and pass each of the separate exams.

All required documents must be received before your application can be approved or denied.

If you have questions about the eligibility requirements or applying for a license, contact the Child Care Licensing Administrator Licensing Program at 713-696-7119.

Procedure

Complete all fields on Form 3015. Leave no cells blank. Use N/A to indicate “Not Applicable.” Do not use correction fluid.

Detailed Instructions

Section I, General Information – Complete all fields, including all legal names you have previously had, such as maiden names.

Section II, License Type – Select one box only. If you are applying for both licenses, you must submit two application packets, pay fees for each, qualify for both licenses, and pass each of the two exams.

Section III, Education – Provide information for colleges or universities attended.  Include the name, city, state, dates of attendance, major, and degree earned, if any.

Section IV, Professional References – Provide three professional references. Include the name, address, and phone number for each person submitting a reference. At least one of these persons must provide a reference that verifies your required supervisory experience.

Section V, Fees – Attach a $100 nonrefundable fee with each application you submit. The fee covers the costs of processing the application. Applications received without a fee are not processed. Attach a $2 background check fee with each application you submit. Note: Submit this fee only if you have not received a background check through Child Care Licensing in the past 24 months. Make checks and money orders payable to Texas Health and Human Services.

Section VI, Employment History – Begin with your current or last employer and go back at least 10 years. When describing your relevant work or supervisory experience, provide the details required by the law and rules for administrator’s licenses.

Section VII, Felony and Professional Charges and Convictions – Read each question carefully and select Yes or No. A “Yes” response does not automatically preclude licensure; however, if you answer “Yes” to any of the questions, you must attach a detailed explanatory statement. You will be notified of any additional requirements.

Section VIII, Military Service – Select No or Yes and provide the dates of service. If requesting expedited licensure, provide additional documentation demonstrating your status as a military spouse, military service member or veteran.

Section IX, Privacy Statement – Read the HHS privacy policy at https://hhs.texas.gov/policies-practices-privacy#security.

Section X, Certification and Signature – Read the statements and if you agree, sign and date Form 3015.

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