Contracting with HHS

Annually, Texas Health and Human Services awards thousands of contracts for goods and services that are worth billions of dollars. Contracts run the gamut from computer support to janitorial services to direct client services. HHS also ensures that women- and minority-owned businesses are included in the contracting process.

HHS posts all notifications of new Request for Proposal/solicitation releases, Requests for Application, Open Enrollments, related attachments and subsequent addendums, when applicable. You can find the documents on:

Handbooks and Policies

  • The HHS Contract Management Handbook (PDF) establishes consistent contract management policies and procedures that must be followed by HHS agencies.
  • The HHS Procurement Manual (PDF) serves as a purchasing guide for HHS agencies and establishes requirements for interface between the Procurement and Contracting Services Division of and HHS agencies for purchases conducted by PCS on behalf of the agencies.
  • The HHS Vendor Interaction Policy (PDF) is intended to promote and guide collaboration between HHS staff and the vendor community. The policy provides parameters to facilitate communication while protecting the integrity of the procurement process.

Information Security

  • Data Use Agreement (PDF) — A contractual agreement between HHS and external entities who access HHS confidential information.
  • Information Security Assessment Supplemental Guidance for External Entities (PDF) — This document replaces the IS-RAMP and guides external entities on how to demonstrate compliance with Texas HHS Information Security and Privacy requirements.
  • Information Security Controls (PDF) — The security and privacy controls contained in this document are the safeguards or countermeasures that, when implemented and enforced, will satisfy the information security compliance requirements defined in the HHS IS-Policy and applicable federal laws, executive orders, directives, policies, HHS regulations and standards.
  • Privacy and Security Guide (PDF) — The Office of the National Coordinator publishes this guide for Health Information Technology. The guide helps healthcare providers ― especially Health Insurance Portability and Accountability Act covered entities and Medicare eligible professionals from smaller organizations ― better understand how to integrate federal health information privacy and security requirements into their practices.
  • Texas HHS Security and Privacy Inquiry (PDF) — The SPI is a questionnaire that includes a list of minimum HHS information security and privacy requirements needed for accessing HHS confidential information. An external entity must be able to confirm all requirements are "in-place" before considered eligible for doing business with HHS (additional information security and privacy requirements may apply).