3.5.2 Submitting Service Reports

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Reports must include only consumer's first name and first initial of the last name. Do not include full names if sent by email.

1. Assistive technology evaluation reports are due within seven working days after the evaluation is completed (see Form 2867, Assistive Technology Evaluation Report).
2. Assistive technology training reports are due within ten working days from the date training is completed (see Form 2868, Assistive Technology Training Report).
3. Training reports for independent living services are due each month. Monthly training reports must
   • detail the services provided to each consumer,
   • document the outcome of each service, and
   • include a copy of each training program modified during the month being reported.

   All training programs must be documented using a DARS2891, Independent Living Services Progress Report form.

4. Vocational evaluation reports are due within 15 working days after the evaluation is completed (see DARS2869, Vocational Evaluation Report).
5. Vocational adjustment training reports are due within 35 calendar days from the date training is completed (see DARS2870, Vocational Adjustment Progress Report).
6. DARS2955, Consumer Services Report: Work Adjustment Progress Report for work adjustment training services is due within 35 calendar days from the date training is completed.
7. Job readiness training reports are due within 35 calendar days from the date training is completed (see DARS2878, Post-Staffing Evaluation).
8. Job placement providers are required to
   • notify the consumer's counselor or case manager when the consumer is scheduled for an employment interview.
   • submit a DARS2873, Initial Placement Report form when the consumer accepts a job offer.
   • submit a DARS2875, Post-Employment Follow Up form on or after the consumer's 30th day of employment.
   • submit a DARS2875, Post-Employment Follow Up form on or after the consumer's 60th day of employment.
   • within 35 days after the consumer's 90th day of employment, submit a DARS2872, Job Placement Final Billing form (with attachments as applicable) verifying that the consumer has been employed for at least 90 days in a job that is consistent with the consumer's vocational goal.
9. For services to individual consumers, diabetes education providers must submit a written report (see DARS2884, Evaluation/Training Report) to the consumer's counselor or case manager along with the monthly invoice for the individual consumer.
   • For group training services, diabetes education providers must complete individual reports (see DARS2884, Evaluation/Training Report) documenting each consumer's progress. The individual written reports must be submitted to the designated DBS staff person along with the monthly invoice for the group training.
10. Initial assessment reports for orientation and mobility services (see Form 2894, Consumer Services Report: O&M Assessment) must be submitted to the consumer's counselor or case manager before O&M skills training services can be authorized. Monthly progress reports must be submitted using the standard format required by DBS (see Form 2896, Consumer Services Report: O&M Training).
11. For services to individual consumers, SE providers must submit required documentation with invoices as indicated in Chapter 5: Services, 5.12 Standards for Supported Employment Services. Forms include the following:
    • DARS1612, Career and Community Support Analysis
    • DARS1613, Supported Employment Services Plan—Part 1
    • DARS1614, Supported Employment Services Plan—Part 2
    • DARS1615, Supported Employment Support Summary
    • DARS1616, Job Stability or Service Closure Justification Summary