Before contacting the vendor to order, request, or schedule the delivery of goods or the provision of services, it is the requester's responsibility to ensure a service authorization was generated and sent to the service provider.

In accordance with the General Appropriations Act (GAA), a state agency must not obligate funds in an amount greater than the amount listed on the service authorization. If it is determined that a staff member obligated funds without following policy, the comptroller is required to deduct the amount of the over-obligation from the salary or other compensation due to the responsible employee with the deducted amount being applied to payment of the obligation.