Effective Date: 5/2002

Availability

PDF:AT-Report.pdf

 

Instructions

Updated: 1/2014

Purpose

To provide:

  • field staff with a tool to reconcile daily Supplemental Nutrition Assistance Program (SNAP) priority issuance transactions performed on the Electronic Benefit Transfer (EBT) administrative terminal application (ATA) with:
    • Form H1175, Authorization for Administrative Terminal Application Action; and
    • Texas Integrated Eligibility Redetermination System (TIERS) inquiry;
  • field staff with a tool to reconcile daily Temporary Assistance for Needy Families (TANF) and SNAP card issuance transactions performed on the ATA with:
    • Form H1172, EBT Card, PIN and Data Entry Request;
    • Form H1173, EBT Card Issuance and PIN Self-Selection/Issuance Log; and
    • secondary cardholder forms; and
  • supervisors with a tool to review all other types of transactions performed on the ATA to ensure only authorized activities are being performed.

Procedure and Distribution

For all transactions performed that calendar day, the report is compiled on the EBT database and placed on the reports server the next day for printing by the local office. Designated staff access the report and must print in "Landscape" orientation with the date printed in the lower right hand corner. If the report does not include the print date, staff must write the print date on the report and sign or initial the annotation.

Each daily report is retained on the reports server for 60 days. The report can be accessed and printed by local staff designated in the regional security procedures.

The report is sorted in alphabetical order by:

  • terminal name (when there is more than one terminal in the office), and
  • user.

For each user, transactions are listed in chronological order.

Report Retention

Staff keep the report for three years after the month the report was originated.

Detailed Instructions

Field staff use the report as specified in B-262, Reconciliation, of the Texas Works Handbook.

Supervisory staff or the person designated in the regional security procedures must follow the steps below to reconcile issuance of cards, personal identification numbers (PINs) and benefits:

  • Annotate any entry that cannot be immediately reconciled.
  • Document any exceptions to the local office security procedures.
  • Sign and date the AT Report after completing reconciliation.

The next section provides detailed information about the data fields.

Page — The page number of the report.

Run — The run date and time of the report.

For — The day and date that the report was compiled.

Report Number: OPR017 — The vendor report number.

The report is sorted by the following fields:

Office — The region, city and office name.

Terminal — The city and office name.

User — The name of the user.

For each user, the report lists the following data fields:

Program — The program type. The report lists the following values:

  • NONE — The default value.
  • CASH — The TANF program. This value is listed for split and merge transactions only.
  • FS — The Food Stamp Program, now known as SNAP. This value is listed for split and merge transactions only.

Case Number — The EDG number.

Transaction — The type of transaction activity.

Card Holder — The cardholder's name.

PAN/PCN — The report lists the following values when applicable:

  • PAN — The Personal Account Number for the Lone Star Card corresponding to the transaction.
  • PCN — The PIN Control Number for the associated PIN packet corresponding to the transaction.
  • Not Applicable — Indicates that no PAN or PCN is associated with the transaction.
  • Unassigned PAN — Used on merge cases transactions to indicate that no PAN is associated with the case to replace.

Date — The date of the transaction.

Time — The local office time of the transaction.

Retailer — The default value to blank.

After the list of transactions for each user, there is a daily summary for that user that includes the following data fields.

User Total — The total number of transactions performed by the user.

Number of PANs Replaced — The total number of PANs (Lone Star Cards) replaced by the user.

Number of PANs Issued — The total number of PANs (Lone Star Cards) issued by the user.

Number of PINs Replaced — The total number of PINs replaced by the user.

Number of PINs Issued — The total number of PINs issued by the user.

After the last user summary for the terminal, there is a daily summary for that terminal that includes the following data fields.

Terminal Total — The daily total of transactions performed on the terminal.

Number of PANs Replaced — The total number of PANs (Lone Star Cards) replaced on the terminal.

Number of PANs Issued — The total number of PANs (Lone Star Cards) issued on the terminal.

Number of PINs Replaced — The total number of PINs replaced on the terminal.

Number of PINs Issued — The total number of PINs issued on the terminal.

After the last terminal summary for the office, there is a daily summary for the office that includes the following data fields.

Office Total — The daily total of transactions performed by the office.

Number of PANs Replaced — The total number of PANs (Lone Star Cards) replaced by the office.

Number of PANs Issued — The total number of PANs (Lone Star Cards) issued by the office.

Number of PINs Replaced — The total number of PINs replaced by the office.

Number of PINs Issued — The total number of PINs issued by the office.

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