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Documents
Instructions
Effective Date: 2/2020
Purpose
Form 6107 is used to notify Texas Health and Human Services Commission (HHSC) of an incident and the actions taken by the facility.
Procedure
Submit each incident as soon as possible. Submit each form separately and do not submit multiple incidents in one document.
Explain how the facility will improve care as a result of the incident. Complete the entire form with all requested attachments so that HHSC may review the incident without requiring additional information or documents.
Transmittal
Submit each completed form by ONE of the following (email, fax or mail):
Email: cii.hcq@hhsc.state.tx.us
Fax: 1-833-709-5735 or 512-206-3985
Mail: Texas Health and Human Services Commission
Complaint and Incident Intake
P.O. Box 149030, Mail Code E-249
Austin, TX 78714-9030
Detailed Instructions
Print or type the information and provide as much information as possible. Use the facility name and license number as listed on your license.
Reportable Incident – Check the appropriate box from the following:
- Abuse
- Neglect
- Illegal, Unprofessional or Unethical Conduct Related to Operation of Facility or Services
Date of Report – Enter the report date.
Date of Incident – Enter the date of the incident.
Time of Incident /em> – Enter the time of the incident and check A.M. or P.M.
Facility License No. – Enter the facility license number.
Facility Provider No. (CCN) – Enter the facility provider number, which is your six-digit Medicare number.
Facility Name – Enter the name of the facility.
Telephone – Enter the area code and telephone number.
Address – Enter the street address, city, state, ZIP code.
Reporter Name and Title – Enter the contact person and title the surveyor will ask for should a follow-up telephone call be needed.
Primary Phone No. and Secondary Phone No. – Enter the area code and telephone numbers.
Email – Enter the email address.
Patient 1 Name – If the incident involves a patient, enter the first, middle and last name.
Date of Birth – Enter the patient's date of birth.
Date of Admission – Enter the date the patient was admitted.
Date of Discharge – Enter the date the patient was discharged.
Diagnoses (all) – Enter the diagnoses.
Discharge Disposition – Check the box for home, hospital or other. If other, enter the other disposition.
Facility Name and City – Enter the name of the facility and city.
Did the patient sustain any injuries? – Check the box for Yes or No. If yes, explain.
Did the patient receive any treatment? – Check the box for Yes or No. If yes, explain.
Were X-rays performed? – Check the box for Yes or No. If yes, provide X-ray results.
Did the patient have a history of elopements/suicidal ideations or attempts/behaviors? – Check the box for Yes or No. If yes, explain.
Patient 2 Name – If the incident involves another patient, enter the first, middle and last name.
Date of Birth – Enter the patient's date of birth.
Date of Admission – Enter the date the patient was admitted.
Date of Discharge – Enter the date the patient was discharged.
Diagnoses (all) – Enter the diagnoses.
Discharge Disposition – Check the box for home, hospital or other. If other, enter the other disposition.
Facility Name and City – Enter the name of the facility and city.
Did the patient sustain any injuries? – Check the box for Yes or No. If yes, explain.
Did the patient receive any treatment? – Check the box for Yes or No. If yes, explain.
Were X-rays performed? – Check the box for Yes or No. If yes, provide X-ray results.
Did the patient have a history of elopements/suicidal ideations or attempts/behaviors? – Check the box for Yes or No. If yes, explain.
Note: If necessary, attach additional sheet(s) for additional patients involved.
Alleged Perpetrator 1 Name and Title – Enter the alleged perpetrator's name and title. List only alleged perpetrators who are not patients. Alleged perpetrators who are patients should be listed in the "Patient" section. If the alleged perpetrator is neither a patient nor a staff member, indicate the relationship of this person to the patient (example: friend, family member, etc.).
Alleged Perpetrator 1 License No. – Enter the alleged perpetrator's license number.
Social Security No. – Enter the alleged perpetrator's Social Security number.
Telephone – Enter the alleged perpetrator's area code and phone number.
Address – Enter the alleged perpetrator's street address, city, state and ZIP code.
Alleged Perpetrator 2 Name and Title – Enter the alleged perpetrator's name and title. List only alleged perpetrators who are not patients. Alleged perpetrators who are patients should be listed in the "Patient" section. If the alleged perpetrator is neither a patient nor a staff member, indicate the relationship of this person to the patient (example: friend, family member, etc.).
Alleged Perpetrator 2 License No. – Enter the alleged perpetrator's license number.
Social Security No. – Enter the alleged perpetrator's Social Security number.
Telephone – Enter the alleged perpetrator's area code and phone number.
Address – Enter the alleged perpetrator's street address, city, state and ZIP code.
Note: If necessary, attach additional sheet(s) for additional alleged perpetrators involved.
Summary
When did you first learn of the incident? – Enter the date and time.
On what shift did the incident occur? – Check the box for day, evening or night.
Provide a brief summary – Enter what happened, who was involved (e.g., RN, LVN, PCT, MD, other), and the action taken at the time of the incident.
Was this reported to law enforcement? – Check Yes or No.
Was this reported to another organization? – Check Yes or No. If yes, provide the name of the organization.
Provide a narrative report of the investigation – Explain how you handled the incident and what actions you will take to reduce the potential for similar incidents in the future.
Actions to be taken as a result of this incident – Check all boxes that apply.
Signature, Printed Name and Date – The supervising authority signs, prints his/her name and enters the date. Then, email, fax or mail the completed incident form to the number or address provided above under Transmittal.