Form 6105, Hospital Facility Incident Report

 

Instructions

Effective Date: 2/2020

 

Purpose

Form 6105 is used to notify Texas Health and Human Services Commission (HHSC) of an incident and the actions taken by the facility.
 

Procedure

Submit each reportable incident as soon as possible. Submit each form separately and do not submit multiple incidents in one document.
Explain how the facility will improve care as a result of the incident. Complete the entire form with all requested attachments so that HHSC may review the incident without requiring additional information or documents.
 

Transmittal

Submit each completed form by ONE of the following (email, fax or mail):

Email: cii.hcq@hhsc.state.tx.us
Fax: 1-833-709-5735 or 512-206-3985
Mail: Texas Health and Human Services Commission
Complaint and Incident Intake
P.O. Box 149030, Mail Code E-249
Austin, TX 78714-9030

 

Detailed Instructions

Print or type the information and provide as much information as possible. Use the facility name and license number as listed on your license.
Reportable Incident – Check the appropriate box from the following:

• Illegal, Unprofessional or Unethical Conduct Related to Operation of the Facility or Services
• Abuse
• Neglect
• Reportables Under Health and Safety Code 98.1045 (Includes surgical/invasive procedures, product/device events, patient protection events, care management events, environmental events, radiological events and potential criminal events.)
• Emergency Medical Treatment and Active Labor Acts (EMTALA) Violations

Date of Report – Enter the report date.

Date of Incident – Enter the date of the incident.

Time of Incident – Enter the time of the incident and check A.M. or P.M.

Facility License No. – Enter the facility license number.

Facility Provider No. (CCN) – Enter the facility provider number, which is your Medicare six-digit number.

Facility Name – Enter the name of the facility.

Facility Address – Enter the street address, city, state, ZIP code.

Telephone – Enter the area code and telephone number.

Reporter Name and Title – Enter the contact person and title that the surveyor will ask for should a follow-up telephone call be needed.

Primary Phone No. and Secondary Phone No. – Enter the area code and telephone numbers.

Email – Enter the email address.

Patient Name – If the incident involves a patient, enter the first, middle and last name.

Date of Birth – Enter the patient’s date of birth.

Date of Admission and Time of Admission – Enter the date the patient was admitted and the time.

Date of Discharge and Time of Discharge – Enter the date the patient was discharged and the time.

Date of Death and Time of Death – Enter the date and time the patient died.

Suspected Cause of Death – Enter the suspected cause of death.

Diagnoses (all) – Enter the diagnoses.

Name of Procedure – Enter the name of the procedure.

Discharge Disposition – Check the box for home, hospital, nursing home or other. If other, enter the other disposition.

Facility Name and City – Enter the name of the facility and city.

Baby Name – Enter the name.

Date of Birth/Event – Enter the date of birth/event.

Baby Sex – Check the box for male or female.

Time of Death – Enter the hour and minute of death.

Date of Discharge – Enter the date of discharge.

Diagnoses (all) – Enter the diagnoses.

2nd Baby Name – If a second baby, enter the name.

2nd Date of Birth/Event – If a second baby, enter the date of birth/event.

2nd Baby Sex – If a second baby, check the box for male or female.

Time of Death – If a second baby, enter the hour and minute of death.

Date of Discharge – If a second baby, enter the date of discharge.

Diagnoses (all) – If a second baby, enter the diagnoses.

Note: If incident involves more than two fetuses/infants, attach additional documentation.

Physician Performing Procedure – Enter the first and last name of the physician.

License No. – Enter the physician's license number.

Alleged Perpetrator Name and Title – Enter the alleged perpetrator’s name and title. List only alleged perpetrators who are not patients. Alleged perpetrators who are patients should be listed in the “Patient” section. If the alleged perpetrator is neither a patient nor a staff member, indicate the relationship of this person to the patient (example: friend, family member, etc.).

Alleged Perpetrator License No. – Enter the alleged perpetrator’s license number.

Social Security No. – Enter the alleged perpetrator’s Social Security number.

Telephone – Enter the alleged perpetrator’s area code and phone number.

Alleged Perpetrator Address – Enter the alleged perpetrator’s street address, city, state and ZIP code.

Summary

When did you first learn of the incident? – Enter the date and time.

On what shift did the incident occur? – Check the box for day, evening or night.

Provide a brief summary – Enter what happened, who was involved (e.g., RN, LVN, PCT, MD, other), and the action taken at the time of the incident.

Did the patient sustain any injuries? – Check Yes or No and if yes, provide an explanation of the injuries. 

Did the patient receive any treatment? – Check Yes or No and if yes, provide an explanation of the treatment provided. Attach pertinent treatment documentation, if necessary. 

Were X-rays performed? – Check Yes or No and if yes, provide the X-ray results.

Provide a narrative report of the investigation – Explain how you handled the incident and what actions you will take to reduce the potential for similar incidents in the future.

Referrals – Check all boxes that apply and the report number for each.

Actions to be taken as a result of this incident – Check all boxes that apply.

Signature, Printed Name and Date – The supervising authority signs, prints his/her name and enters the date. Then, email, fax or mail the completed incident form to the number or address provided above under Transmittal.