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Downloading a Form to Your Computer
Fillable forms cannot be viewed on mobile or tablet devices. Follow the steps below to download and view the form on a desktop PC or Mac.
- Right Click for PC or Ctrl + Click for Mac on the PDF link and click “Save link as” from the menu.
- Select the folder you want to save the file in and then click "Save."
- Navigate to the folder you saved the file in and Right Click for PC or Ctrl + Click for Mac, then select "Open With" from the menu and select Adobe Acrobat Reader DC.
Note: Open the PDF file from your desktop or Adobe Acrobat Reader DC. Do not click on the downloaded file at the bottom of the browser since it will not open the PDF in Adobe Acrobat Reader DC. It will try to open the file in the browser that results in the same browser error message.
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Form H1861 must be used to document the destruction by staff of Federal Tax Information (FTI).
When to Prepare
When staff destroy paper documents that contain Internal Revenue Service (IRS) data, document the destruction in the log. Complete all information on the form.
If a non-Texas Health and Human Services Commission (HHSC) employee destroys FTI, an HHSC employee must witness the destruction.
Retain Form H1861 for five years from the date of the last document indicated on the form.
Enter the Region, Division and Unit Number in the appropriate space at the top of the document.
Each time a document is printed and/or destroyed, note the following in the appropriate space:
- Document Type
- Case Name
- Case Number
- Print Date
- Reason for Request
- Destruction Method
- Destruction Date
Destroy documents containing FTI, in accordance with IRS guidelines, as specified in IRS publication 1075, Tax Information Security Guidelines for Federal, State, and Local Agencies. Those guidelines specify the precautions that must be taken. If a document is to be shredded, it should be inserted so that lines of print are perpendicular to the cutting line. The paper should be shredded in strips no greater than 5/16".