24.10.3 Contracted Goods/Services

When purchasing contracted goods and services, you must refer to the:

Contract administration staff members solicit and manage contracts for CRS program goods and services. Some goods or services must be purchased under contract. Before purchasing a good or service, use ReHabWorks to find out if a contract is required. When the service authorization is generated, ReHabWorks assigns the contract number based on the vendor and the type of purchase. Refer to the ReHabWorks User's Guide, Chapter 16 Case Service Record for more information about creating a service record.

Consumer goods and services that are purchased under contract include, but are not limited to:

  • rehabilitation technology, such as:
    • hospital services;
    • inpatient or outpatient services; and
    • inpatient comprehensive medical rehabilitation services;
  • post-acute rehabilitation services; and
  • nonresidential services and equipment, such as:
    • some medical equipment;
    • durable medical equipment;
    • manual wheelchairs (fully functional chairs);
    • scooters;
    • seating and positioning systems;
    • patient lifts;
    • power wheelchairs (fully functional chairs);
    • hospital beds;
    • power units and controllers; and
    • hearing aids.

Ensuring a Contract is Valid

The CRS program must note the contract numbers related to the goods or services purchased under contract and ensure that the contract is current on the service authorization.

When creating a service record in ReHabWorks to purchase goods or services that require a contract, make sure the contract for the selected good or service is valid during the entire planned period of service by using the procedure below.

Review the provider contract information in ReHabWorks from the Service Record page by:

  • selecting the Vendor Detail button;
  • accessing the vendor's details by selecting the vendor's name; and
  • viewing the contract details by selecting the contract number.

Read the contract details carefully to ensure that the contracted good or service is included in the contract and the dates of service are within the contract start and end dates.

If the contract is not valid when the good or service is purchased or delivered, do not use that good or service. Instead, be sure to:

  • continue to search in ReHabWorks for a valid good or service; and
  • consult with your manager if you are unable to locate a valid good or service.

In the comments section of the service authorization, enter all special instructions or requirements for the specific good or service being purchased. Refer to the ReHabWorks User’s Guide, Chapter 16 Case Service Record for more information about creating a service record.